Our jobs

Administrator

© P.K. Lee/MSF

Profile

EXPERIENCE

  • at least 2 years management experience (excluding work placements) in management and financial control, accounting and human resource management
  • supervisory and or training experience is a definite plus

AVAILABILITY

  • 6 months minimum

LANGUAGE

  • english proficiency (B1 level)

SKILLS

  • ability to organise and prioritise
  • proficiency in Excel
  • able to work in multicultural and multidisciplinary teams
Apply for a job

The field administrators/project administration managers set up procedures to manage the human resources required by their project.

Responsibilities

The administrator is responsible for the administrative management of locally employed and international staff. They supervise qualitative management and develop, promote and structure the means required to execute operational decisions. Administrator work in several areas and duties include:

  • ensuring compliance with the regulations and procedures put in place by MSF in the country concerned,

  • effective functional organisation of resources in the programme,

  • monitoring of expenditures and obligations,

  • assigning administrative personnel, ensuring they are in sufficient number and have the requisite skills.

Accounting/Budget Management/Cash Management

  • ensuring measures regarding cash management security are applied, procedures complied with and the transparency of project expenditures,

  • ensuring cash funds are sufficient for operations to function,

  • ensuring all elements required for monitoring use of physical resources are put in place,

  • ensuring all the information relating to resources are put into budget form: consolidating and implementing budgets in cooperation with team members, tracking and analysing monthly budgets (general and specific), identifying any issues, drafting proposals for corrective actions.

Management of Human Resources (national and international)

  • ensuring compliance with regulations regarding management of locally employed staff and that all personnel understand and abide by them,

  • ensuring the finance coordinator and HR are provided with all the information they require for the project to run smoothly,

  • ensuring the members of their teams (logistics, medical) are supported with HR management—recruitment, scheduling, personal assessments, setting up of teams, etc.,

  • ensuring staff are provided with information on the association, the MSF Movement and its purpose; this includes organising staff meetings.

Management of project administrative team

  • recruiting and supervising the project administrative team (direct support, personal assessments, etc.).

Institutional funding

  • ensuring, in liaison with the coordination team, that commitments made to institutional donors are met.

News related to this job